FERPA Policy Statement

Background on FERPA

The Family Educational Rights and Privacy Act of 1974 (FERPA) is federal law enacted to protect the privacy of students’ education records, to establish the rights of students to inspect and review their education records, and to provide students with an opportunity to have inaccurate or misleading information in their education records corrected.

Information Stored that is Subject to FERPA

PBIS Rewards stores data on behalf of educational institutions related to the use of the PBIS Rewards service. Some of the data stored includes data that is subject to FERPA because it documents the student’s behavioral record while enrolled as a student at the educational institution. This data includes:

  • Points awarded to students by staff and teachers at the educational institutions when students meet behavioral expectations.
  • Purchases made by students using the points awarded. Purchases may be items, events, privileges, or recognitions provided by the educational institution.
  • The PBIS Rewards system may store information on Office Discipline Referrals if the educational institution is using the feature of Office Referrals within the PBIS Rewards system. The use of this feature is not required.

PBIS Rewards Support for FERPA Requests

FERPA is a compliance issue between the student and the educational institution. PBIS Rewards preserves all of the data and this data can be extracted, reviewed and modified by the educational institution. If the educational institution is no longer subscribing to the PBIS Rewards service, PBIS Rewards maintains data for a minimum of five years following the last year of use. Additionally, the educational institution can obtain a complete copy of the data at the end of each school year by logging into the system accessing Year End Reports. PBIS Rewards maintains data permanently as long as the educational institution remains an active subscriber of the PBIS Rewards service.

Requests for information will come from the student to the educational institution. The educational institution can make requests for assistance to PBIS Rewards. This assistance will be provided at no charge. Requests for assistance can be made by sending an email to support@pbisrewards.com.

In addition to ensuring that the educational institution has access to data so that it can satisfy requests for review by students, PBIS Rewards also protects the privacy of the student data. Please see the Privacy Policy of PBIS Rewards for a description of how PBIS Rewards collects and protects student information and please see the PBIS Rewards Security Statement for a high-level description of the system architecture.